Set the salaries of cleaners paid by the month
Choose the country of your cleaners, set the working hours, extra hours, public holidays and bonuses, then switch a cleaner to "Salaried monthly".
The Finance › Cleaner payroll › Payroll rules › Salaries screen is for salaried cleaners paid by the month. There the software counts normal hours, extra hours, absences and bonuses; it never calculates the net salary, the contributions or the returns. Set up this screen once, with your accountant, then each time a rule changes. Allow 15 minutes the first time.
Once the salaries are set, track the hours and download the payroll items.
Choose the country of your cleaners
Step by step
- 1
Open Finance › Cleaner payroll, click "Payroll rules", then the "Salaries" tab.
- 2
In the "Country of your cleaners" block, choose the country from the list. The countries are grouped by region.
- 3
If another country was already saved, the "Switch to the … profile?" window opens. Click Change country.
- 4
Check the values filled in in the following blocks.
- 5
In the "Unsaved changes" bar, click Save. The message "Salary settings saved" is shown.
Set the working hours and the extra hours
In the "Working hours and extra hours" block, each value shows where it comes from: the name of the country, or "set for your company".
| Setting | What it does |
|---|---|
| Legal weekly hours | The number of normal hours per week |
| Maximum weekly hours | A ceiling, not an extra-hours threshold |
| Extra hours per week | Tiers "From … to … increased by …%", counted Monday to Sunday, beyond the contract hours |
| Extra hours per day | Tiers "Above … per day, increased by …%", counted first, day by day |
| Paid leave | The number of days or weeks of leave per period |
Step by step
- 1
Change a value in its field. The "Unsaved changes" bar appears at the bottom.
- 2
For one more tier, click "Add a tier" or "Add a daily tier", then enter the threshold and the premium.
- 3
To go back to the country value, click the "Back to the … value" link next to the field.
- 4
Click Save.
Set the public holidays and the contributions
Step by step
- 1
In the "Public holidays" block, expand the list. The number of days kept for the year is shown.
- 2
Tick the days your company keeps, untick the others.
- 3
For a local festival, fill in "Add a public holiday": the name and the date, then click "Add".
- 4
In the "Employer contributions" block, enter the percentage given by your accountant. This company rate applies to all your employees; it is used to calculate the real cost of your cleaners in the margins.
- 5
Click Save.
A public holiday worked is flagged in the payroll items. A public holiday is never counted as hours not worked.
If the country of your cleaners is France, the "Employer contributions" block also gives a worked example, for instance "Example: €1,500 gross salary → €630 in contributions, a cost of €2,130 per month." for a rate of 42 %. The "Your employees' rates" list shows the rate of each monthly salaried employee, with the label "company rate" or "specific to this employee". A rate specific to one employee is set in their contract, "Pay" tab: the "Open contracts ›" link takes you there.
Add a bonus or a benefit
Step by step
- 1
In the "Bonuses and benefits in kind" block, click Add. The "Add a bonus or benefit" window opens.
- 2
Enter the name, for example "Transport allowance".
- 3
Choose the type: "Bonus" (paid with the salary) or "Benefit in kind" (its value is counted).
- 4
Choose the calculation and enter the amount or the percentage.
- 5
Choose who it is given to: "All employees" or "Some cleaners".
- 6
Click Save. The message "Item added" is shown and the item joins the table.
| Calculation | When it applies |
|---|---|
| Fixed amount per month | Every month |
| Per day worked, Per job | According to the month's activity |
| Per Sunday hour, Per public holiday hour, Per night hour (21:00 – 06:00) | According to the hours worked at those times |
| Per day of more than … h | The days that go over an hours threshold |
| Percentage of salary | Every month, as a percentage |
| Once a year | The payment month chosen |
The "Only if no absence in the month" option keeps a bonus for the months without absence.
Switch a cleaner to "Salaried monthly"
Step by step
- 1
Open the Team › Team menu, Contracts tab, then click the cleaner.
- 2
In the "Pay" tab, under "Pay method", click "Monthly salaried".
- 3
Enter the gross monthly salary and the "Hours per week". The software shows the hours per month.
- 4
Tick the "Working days". The "Start" date is set in the "Contract" tab.
- 5
If the country of your cleaners is France, the "Employer contributions" field uses the company rate. If this employee has their own rate, enter it: the label changes to "specific to this employee".
- 6
Click Save. The message "Contract saved" is shown.
In Finance › Cleaner payroll, Table view, the cleaner then carries the "Salaried" label. Their row shows the "Contract planned", the "Over / under" hours and their salary per month.
Have the settings confirmed
Step by step
- 1
In the "Verification" block, read through the sources and the date the profile was checked.
- 2
When your accountant has approved your settings, click ✓ Settings confirmed by our accountant. The "Has your accountant confirmed these settings?" window opens.
- 3
Click Yes, it is confirmed. The date and your name are kept as proof of verification.
Frequently asked questions
Does the software produce the payslips?
No. It counts normal hours, extra hours, absences and bonuses. The net salary, the contributions and the returns are your accountant's job.
Are hours not worked deducted from the salary?
No. They are shown, with the words "never deducted from the salary", so that you and your accountant can decide.
Can a cleaner be in a different country from the company?
Yes. In the "Contract" tab of their contract, choose their country in the "Country, if different from the company's" field, instead of "Same country as the company".
How do I put a cleaner back on hourly pay?
In their contract, click "Paid hourly", confirm, then save. Their monthly salary is no longer counted: their hours are paid at the hourly rate.
What should I do on 1 January?
A reminder is shown at the start of the year: working hours, tiers, leave and public holidays may change. Have your settings confirmed by your accountant, then click the confirmation button again.