Create and set up your sectors
Group your properties by area, link the cleaners allowed to work there, let the radius sort the properties by itself and give a sector its own rules.
The video for this guide is coming soon.
A sector groups nearby properties and the people allowed to go there: a city, a district. Assignment uses it to avoid sending a cleaner to the other end of the map. Create your sectors once, when you start. Allow 5 minutes per sector.
Sectors are then used by smart assignment, which also explains the company rules and each person's settings.
Open the list of sectors
Step by step
- 1
Open the Smart assignment menu.
- 2
Click the “Diagnostics” tab. The “2. Create your sectors” step says how many sectors exist, for example “3 sectors, 1 without anyone.”.
- 3
On this step, click Create, or “View” if you already have sectors. The “Detailed settings” page opens on the “Business sectors” card.
Each sector shows its number of properties, its number of cleaners, its radius and the address of its centre.
Create a sector
Step by step
- 1
In the “Business sectors” card, click Add a sector. The “New sector” page opens: only the “1 · The sector” and “2 · Sector cleaners” blocks are to be filled in; the “After saving” box says what comes next.
- 2
Under “1 · The sector”, enter the “Sector name” and choose its “Colour”.
- 3
In “Sector centre”, enter an address in the middle of the sector, then choose it from the suggestions. It is only used for the property radius, never for journeys.
- 4
Under “2 · Sector cleaners”, click “+ Add a cleaner” and tick the people who work in this sector. Each one appears as a chip, with a cross to remove them.
- If needed, in “Replacements, in order”, add the people to whom an absent cleaner's jobs are offered first.
- 5
Click Save the sector, at the top right or at the bottom. The message “Sector saved” appears and you stay on the page: the “Assignment” and “Deliveries” tabs, the “3 · Sector properties” block and rules 4 to 8 appear.
Attach the properties using the radius
To do once the sector has been saved with the address of its centre.
Step by step
- 1
On the sector's page, “Assignment” tab, open the “3 · Sector properties” block.
- Have you left the page? In the “Business sectors” card, click Edit on the sector's row.
- 2
Enter the “Radius around the centre”, in kilometres. The block says how many properties are already in this sector.
- 3
Turn on “Automatically attach new properties within the radius” if the properties created or located within the radius should join this sector by themselves. Without a radius, the switch stays greyed out.
- 4
Click Save the sector.
- 5
To sort the existing properties straight away, click Attach the properties within the radius now. A message says how many properties have been attached, for example “12 properties attached to this sector — 2 properties without a geolocated address”, and the result stays displayed under the button.
Give a sector its own rules
On the sector's page, under “Sector rules”, blocks 4 to 8 take up those of Rules › Company. A field left empty follows the company's setting; a value entered here takes precedence and carries the “sector-specific” tag. The “Company rules” button opens the company's settings.
| Block | What you set there |
|---|---|
| “4 · A person's working day” | The maximum hours, the break, the number of jobs, the tolerated overrun, cleaning in pairs |
| “5 · Guest and cleaning times” | The default times for this sector |
| “6 · Who can be suggested” | A cleaner outside their sector, an expired document, the properties' lists of cleaners |
| “7 · Morning departure address” | Where everyone starts from in the morning in this sector |
| “8 · Journeys and costs” | The default transport, the speeds, the weight of the criteria and the workload policy |
Step by step
- 1
Open the sector with Edit.
- 2
Under “Sector rules”, open the block to change. When closed, it says “follows the company” or sums up its own values.
- 3
Enter only the values that differ from the company's.
- 4
Click Save the sector. The message “Sector saved” appears.
Set the sector's deliveries
The “Deliveries” tab of the sector's page gathers everything about linen and rounds: “9 · Sector delivery settings”, “10 · Sector-specific settings”, then the pick-up points, the vehicles and the delivery drivers.
Step by step
- 1
On the sector's page, click the “Deliveries” tab.
- 2
In blocks 9 and 10, each field follows the company until you switch it to “Specific to this sector”, to the right of its label.
- 3
Add a pick-up point and at least one vehicle: as long as one is missing, no round is proposed in this sector.
- 4
Click Save the sector. A changed delivery setting is saved with the sector, even if you have gone back to the “Assignment” tab.
For depots, vehicles and delivery drivers, see your depots and your vehicles.
Frequently asked questions
Can a cleaner be in several sectors?
Yes. Link them to each sector where they work.
What happens to a property with no sector?
It stays in your properties and in the schedule. Its sheet shows “No sector”: assignment cannot favour a sector's cleaners for it.
Can a sector be deleted?
Yes. Click the bin on its row, then “Move to bin”. The sector is removed from the linked properties and cleaners; nothing is permanently deleted.
Is the sector centre the cleaners' starting point?
No. It only serves as the centre of the sector's radius. The morning departure address is set in “Sector rules”, block “7 · Morning departure address”.
What are the replacements for?
When a cleaner of the sector is absent, their jobs are offered first to these people, in order, if they are available that day. The other available cleaners come next.
Is a sector with no cleaner a problem?
Diagnostics flags it at the “2. Create your sectors” step, for example “3 sectors, 1 without anyone.”. Link at least one person to the sector.