Fill in your team's contracts
For each person, enter their contract type, dates, pay method and hours, then upload the signed contract as a PDF.
The video for this guide is coming soon.
The Contracts tab brings together, for each person on the team, their contract type, dates, pay, bonuses and signed contract. Use it when a person joins, when their contract changes, or to spot a contract that is ending soon. Allow 3 minutes per contract.
The people in the list are the ones you have invited: see Invite your team.
Fill in a person's contract
Step by step
- 1
Open the Team › Team menu, then the Contracts tab. The table shows one row per person. The label “To complete” flags a contract that has not been filled in yet.
- 2
Click the person. A panel opens on the right, with four tabs.
- 3
In the “Contract” tab, choose the “Contract type”.
- 4
Enter the “Start” date and, if there is one, the “End (optional)” date.
- 5
If needed, write a “Note”.
- 6
Click Save. The message “Contract saved” appears.
| Tab of the panel | What you set there |
|---|---|
| Contract | The contract type, the dates, the note, the country if it differs from the company's |
| Pay | The pay method, the hourly rate or the salary, the hours per week, the working days, employer contributions in France |
| Bonuses | The person's bonuses |
| Document | The signed contract, as a PDF |
| Contract type offered | Who it is for |
|---|---|
| Permanent (CDI), Fixed-term (CDD), Part-time, Apprenticeship, Internship, Temporary agency work | An employee |
| Self-employed, Service contract | A self-employed person |
| Other (type it) | Any other case: you type the contract type yourself |
Set the pay
This tab is reserved for administrators.
Step by step
- 1
Open the person's panel, then the “Pay” tab.
- 2
Under “Pay method”, choose “Paid by the hour” or “Monthly salaried”.
- 3
For a person paid by the hour, enter their “Hourly rate”.
- 4
For a monthly salaried person, enter their “Gross monthly salary”.
- 5
Enter the “Hours per week”, then tick the “Working days”.
- 6
If the country of your cleaners is France, the “Employer contributions” field uses the company rate, set in Cleaner payroll › Payroll rules › Salaries. If this person has their own rate, enter it: the label changes to “specific to this employee”.
- 7
Click Save.
Under the “Employer contributions” field, the software shows the amount of contributions and the cost to the company, for example “€630 in contributions · cost to the company: €2,130 per month” for a gross salary of €1,500 at 42 %. This amount is calculated on the gross salary; the month's extra hours and bonuses are added to it in the fixed costs of the financial table. To go back to the shared rate, click “Use the company rate (42 %)”. If the company rate has not been entered yet, the “Set it ›” link opens Cleaner payroll › Payroll rules › Salaries.
| Basis for paid hours | What the software does |
|---|---|
| On planned time | The person is paid on the planned time of the job, the one from its checklist, whatever their clock-in |
| On clocked hours | The person is paid on their approved clock-ins. Without a clock-in, the planned duration applies |
Upload the signed contract
Step by step
- 1
Open the person's panel, then the “Document” tab.
- 2
Click Upload the contract (PDF).
- 3
Choose the file on your computer. The message “Contract uploaded” appears: the file is saved as soon as it is uploaded.
- 4
To check, click View the contract.
The person finds their contract in “My documents”.
Frequently asked questions
Can a manager see the salaries?
No. Pay data is reserved for administrators: a manager sees the contract type, the dates and the hours, not the “Pay” column.
How do I spot a contract that is ending soon?
Look at the “End” column of the table: it gives the end date and the number of days left.
Is the hourly rate entered here used elsewhere?
Yes. It is shared with the cleaners' rates on the Finance › Cleaner payroll screen: it is the same rate in both places.
What happens if I leave the panel without saving?
The software warns you. The “Leave without saving?” window lets you go back to what you entered or leave.